Excel Quick Chart Shortcut

Excel Quick Chart Shortcut
You can create a chart quickly without having to use the chart button on the toolbar by pressing the function key F11 whilst inside a range of data.

Year	Price
2010	150
2011	200
2012	250
2013	300
2014	350
2015	400
2016	450
2017	500

Click anywhere inside the table above.

Then press F11.

Easy Excel Shortcut and Formulas

How to separate first name middle name and last name in excel

Split Forename and Surname    

               

The following formulas are useful when you have one cell containing text which needs to be split up.

One of the most common examples of this is when a person’s Forename and Surname are entered in full into a cell.

               

The formula uses various text functions to accomplish the task.

Each of the techniques uses the space between the names to identify where to split.

Finding the First Name

Full Name	First Name
Paul Turner	Paul	=LEFT(C14,FIND(" ",C14,1))
Alex McLaren	Alex	=LEFT(C15,FIND(" ",C15,1))
Claire Connelly	Claire	=LEFT(C16,FIND(" ",C16,1))

Finding the Last Name

Full Name	Last Name
Paul Turner	Turner	=RIGHT(C22,LEN(C22)-FIND(" ",C22))
Alex McLaren	McLaren	=RIGHT(C23,LEN(C23)-FIND(" ",C23))
Claire Connelly	Connelly	=RIGHT(C24,LEN(C24)-FIND(" ",C24))

Finding the Last name when a Middle name is present

• The formula above cannot handle any more than two names.
• If there is also a middle name, the last name formula will be incorrect.
• To solve the problem you have to use a much longer calculation.

Full Name	Last Name
Billie Claire Darby	Darby
Paul Timothy Calvin	Calvin
Darren Michael Smith	Smith
=RIGHT(C37,LEN(C37)-FIND("#",SUBSTITUTE(C37," ","#",LEN(C37)-LEN(SUBSTITUTE(C37," ","")))))

Finding the Middle name

Full Name	Last Name
Billie Claire Darby	Claire
Paul Timothy Calvin	Timothy
Darren Michael Smith	Michael
=LEFT(RIGHT(C45,LEN(C45)-FIND(" ",C45,1)),FIND(" ",RIGHT(C45,LEN(C45)-FIND(" ",C45,1)),1))

Easy Excel Shortcut and Formulas

How to calculate time in excel

Time Calculation 

Excel can work with time very easily.

Time can be entered in various different formats and calculations performed.

There are one or two oddities, but nothing which should put you off working with it.

See the TimeSheet example for an example.

Typing time

When time is entered into worksheet it should be entered with a colon between the hour and the minutes, such as 12:30, rather than 12.30

1:30

12:30

20:15

22:45

• Excel can cope with either the 24hour system or the am/pm system.
• To use the am/pm system you must enter the am or pm after the time.
• You must leave a space between the number and the text.

1:30 AM

1:30 PM

10:15 AM

10:15 PM

Finding the difference between two times

You can subtract two time values to find the length of time between.

Start	End	Duration
1:30	2:30	1:00	=D24-C24
8:00	17:00	9:00	=D25-C25
8:00 AM	5:00 PM	9:00 AM

If the result is not shown correctly, you may need to reformat the answer. Look at the section about formatting further in this worksheet.

Adding time

• You can add time to find a total time.
• This works well until the total time goes above 24 hours.
• For totals greater than 24 hours you may need to apply some special formatting.

Start	End	Duration
1:30	2:30	1:00
8:00	17:00	9:00
7:30 AM	5:45 PM	10:15
		20:15

Formatting time

• When time is added together the result may go beyond 24 hours.
• Usually this gives an incorrect result, as in the example below.
• To correct this error, the result needs to be formatted with a Custom format.

Example 1 : Incorrect formatting

Start	End	Duration
7:00	18:30	11:30
8:00	17:00	9:00
7:30	17:45	10:15
	Total	6:45	=SUM(E49:E51)

Example 2 : Correct formatting

Start	End	Duration
7:00	18:30	11:30
8:00	17:00	9:00
7:30	17:45	10:15
	Total	6:45	=SUM(E56:E58)

How To Apply Custom Formatting

The custom format for time use a pair of square brackets [hh] on either side of the hours indicators.

1. Click on the cell which needs the format.

2. Choose the Format menu.

3. Choose Cells.

4. Click the Number tag at the top right.

5. Choose Custom.

6. Click inside the Type: box.

7. Type [hh]:mm as the format.

8. Click OK to confirm.

Easy Excel Shortcut and Formulas

Excel Timesheet Templates

This is simple example of a Time sheet.

Instructions :
Type the week start date in cell C3, the Week beginning.
Use the format dd/mm/yy, the name of the day will appear automatically.
The date is then passed down to the Day column.

Type the amount of hours you are expected to work in G3, the Normal Hours.
This is used later to calculate if have worked over or under the required hours.

Type the times you arrive and leave work in the appropriate columns.
Use the format of hh:mm.

Note :

• The Total Hours cell has been formatted as [hh]:mm.
• This ensures the total hours can be expressed as a value above 24 hours.
• If the [hh]:mm format had not been used the Total Hours would show as : (17:00)
• If the [hh]:mm format does not show in the cell format dialog box
• on your computer, it can be created using Format, Cells, Number, Custom.

How to use brackets in Excel formulas

How to use brackets in Excel formula's

Sometimes you will need to use brackets, (also known as 'braces'), in formula.

This is to ensure that the calculations are performed in the order that you need.
The need for brackets occurs when you mix plus or minus with divide or multiply.

• Mathematically speaking the * and / are more important than + and - .
• The * and / operations will be calculated before + and - .

Example 1 : The wrong answer !

5
10
2
25	=G6+G7*G8

• You may expect that 5 + 10 would equal 15 and then 15 * 2 would equal 30.
• But because the * is calculated first Excel sees the calculation as 10 * 2 resulting in 20 and then 20 + 5 resulting in 25

Example 2 : The correct answer.

5
10
2
30	=(G6+G7)*G8

By placing brackets around (5+10) Excel performs this part of the calculation first, resulting in 15. Then the 15 is multiplied by 2 resulting in 30.

How do use autosum shortcut key in Excel

Autosum shortcut key in Microsoft Excel

Auto sum shortcut key in Microsoft Excel. Quickly create a Microsoft Excel formula to get the sum of all cells by highlighting the cells you want to know the value of and pressing Alt and = together.

Instead of using the AutoSum button from the toolbar, you can press Alt and = to achieve the same result.

Try it here :

Move to a blank cell in the Total row or column, then press Alt and =.

or

Select a row, column or all cells and then press Alt and =.

	Mon	Tue	Wed	Total
Jan	10	20	30	60
Feb	20	30	40	90
Mar	30	40	50	120
Apr	40	50	60	150
Total	100	140	180